Tea & coffee

A kitchen with tea and coffee making facilities is available to all event managers.
Please provide your own supplies.

Alcohol

We can open a bar for your event and provide local drinks at affordable prices. We do need time to organise this, so bars might not be available for last minute bookings.

We stock: Kaleidoscope Pale Ale from Wiper & True, Keller Pils from Lost and Grounded,  Butcombe Original from Butcombe and Revolution from Ciderhead. We also stock wine – Merlot & Sauvignon Blanc. We don’t sell spirits.

Licence

Our licence allows the sale of alcohol until 9pm and music etc to run until 10.30pm.

Licence extensions can be applied for if you want to do something a bit later. Please get in touch if you are considering this option.

We are based in a residential neighbourhood and wish to remain friends with our neighbours so we can’t host really late or really loud stuff.

Sound and lighting

See ‘Pricing’ tab for more information and kit hire prices.

Included as standard:

• 8 x Black wooden stage blocks, each 4ft square
• Kitchen (equipped with crockery, glassware, some cutlery, utensils, kettle, sink)
• Bar area – large serving hatch, small fridge
• 2 x toilets
• Tables (there are 5 odd sized trestle tables, in reasonable condition)
• Folding chairs (approx. 75)
• 2 Sofas on wheels
• 2 Space Dividers on wheels
• 5 x plinths in black and white
• Some blankets

Please note: We charge by the hour, so if your booking runs 18:00 – 20:30 you would be charged for 3 hours.

Are you a BIMM Student looking to hire our Space? Check if you’re eligible for a discount…

Evenings and weekends

• £30 hourly rate
• £120 for up to 6 hours
• £210 for a full day

Daytime weekdays

(events finishing at 6pm or earlier, Mon-Fri)

• £25 hourly rate
• £100 for up to 6 hours

Short Term / Weekend Exhibitions

For those wishing to run a short exhibition on a low budget, we can offer a weekend exhibition as follows:

• Install Friday day time
• Opening night 6-9pm Friday (We will provide a bar)
• Saturday / Sunday open (You must staff this yourselves)
• Sunday evening to take show down

Total fee for weekend exhibition is £400 including install, take down and opening night.

Exhibitions can be extended at a cost of £100 per day.

Equipment Hire Fees

If you would like any help setting up your event or on-site assistance, this will be charged at £15 per hour.

• Projector (no audio) – £20 per event
• Projector + Small PA for film screenings – £40 per event
• Small PA + two mics and stands – £20 per event
• Large PA + two mics and stands – £50 per event
• Lighting bar + three spotlights – £40 per event
• Lighting bar + three spotlights and a DMX controller – £70 per event
• DMX controller only – £30 per event
• Full music and lighting kit (everything) – £100 per event

Good to know

When collecting your key, you will be asked for a £50 cleaning deposit. You can pay with card (£2 admin fee) or cash, and you’ll receive your deposit back within a week if you leave the Space clean. Clean means:

• Washing up done
• Surfaces wiped
• Floor clean
• Rubbish in bins
• No marks on walls or floor
• Equipment undamaged
• Furniture put away properly (chairs stacked together!)
• Your own kit/belongings removed
• Key returned

(£11.50 will be taken from the deposit for every hour of staff time required to clean the space after an event)

Noise/timings

• There must be no amplified noise after 22:30. All guests must be out of the building and external doors locked by 23:00.

Cancellation

• A non-refundable deposit of 50% total booking cost will be retained if you cancel the event 14 days or less before the booking date.
• A non-refundable deposit of 100% total booking cost will be retained if you cancel the event 3 days or less before the booking date.

Click here for an electricity plan of PRSC the Space. 

Where is PRSC?

We are in Stokes Croft, Bristol. You can contact us here.

Are there parking spaces for event organisers & participants?

On street pay and display car parking can be found throughout Stokes Croft and St Pauls. Additionally there are two car parks within 10 minutes walk; NCP on Bond Street and Cabot Circus on Newfoundland Rd, BS2 9AB.

Is there a bar / is it a licensed venue?

The Space is licenced to serve beer, wine, and cider (not spirits) until 9pm.

On request we can open a bar for your event and provide local drinks at affordable prices.
Any event involving the sale of alcohol must be booked and agreed a minimum of 3 weeks in advance.

Can you provide a catering service?

We don’t do catering, but if you would like to arrange something we can discuss options.

How can I check for availability?

Look for your date(s) on our event calendar.

Can I arrange a viewing prior to booking?

Yes! Please email email hidden; JavaScript is required and we can arrange a time.

I filled out and sent you my booking form, what happens next?

Once you submit your booking form, if the Space is available, you will receive a quote. We’ll then hold the time of your booking until you respond. If you accept the quote, we’ll confirm the booking, send you an invoice and arrange a venue induction (how to open up & lock up, where the light switches are, how to use the equipment, what to do in case of emergency etc).

Please be patient while you wait for our reply, we are all part-timers!

Do you need a deposit?

Full payment will be required in advance of your booking.

What happens if I want to cancel my booking?

A non-refundable deposit of 50% total booking cost will be retained if you cancel the event 14 days or less before the booking date.
A non-refundable deposit of 100% total booking cost will be retained if you cancel the event 3 days or less before the booking date.

Do you have wi-fi in your venues?

We offer free wi-fi throughout the PRSC building.

Will you help me promote my event?

If you provide us with details we are happy to help promote your event via the events page on our website, our newsletter, and PRSC’s social media channels (Facebook, Instagram, Twitter).

There are three A3 poster frames on the PRSC building which you can use, as well as two A-boards (59cm x 88cm) on Jamaica Street.

Every public event needs an Event Host as a representative for the event. It is the responsibility of this event host to ensure that the guidelines below are met:

• Event Hosts must complete a Health and Safety induction before the event
• It is the responsibility of PRSC to induct the Event Host. This must be done in advance of any set-up crew entering the building to set up.
• Event hosts must be clear on:
  • Location of first aid kit
  • Fire exits, fire assembly points, and evacuation procedures
  • Location of toilets
• It is the responsibility of the Host to inform others in their group of health and safety procedures:
  • No naked flames allowed within the building
  • Smoking is strictly prohibited in the building.
  • The recreational use of any drugs is strictly prohibited in the building
  • No additional lights or other electrical equipment, or extension from the existing electrical system shall be added without the permission of PRSC staff. Any electrical equipment must be PAT tested with appropriate labelling prior to use
  • Fire escapes must be kept clear
  • Do not prop or leave fire doors open for any period of time
• We are very happy for people to come decorate and make art. However, please leave Space clean and tidy! We will have to charge you if we find smears of paint on our lovely white walls.
• PRSC have the right to charge for any theft or physical damage made to equipment, property, or premises during the hire period

Event Host Personal Responsibility

• The Event Host must be over 18 years old
• It is the responsibility of the Event Host to insure against theft, loss or damage of equipment, or personal injury to themselves or any group of people for which they are responsible. PRSC will not be held liable for any claims in respect of damage, loss or injury other than those arising out of the act or omission of PRSC and its members
• The Event Host should make their own arrangements to make sure their event is appropriately risk assessed and has adequate insurance cover. The Event Host may be required to present evidence of their own public liability insurance in advance
• The Event Host must ensure that the venue capacity is not exceeded at any time during their event
• The Event Host must be sober and capable of dealing with an emergency at any time during the event
• The Event Host must ensure no person under 18 is allowed into the building unsupervised
• The Event Host is responsible for making sure the room is safe to use before use. This includes (but is not limited to):
  • Walkways and fire escape routes should be clear
  • The floor should be clear of trailing cables and other obstructions
  • There should be no spillages or condensation which could cause slips
  • There should be no objects hazardously leaned against walls which could fall
• If you do find the room in an unsafe condition please contact a PRSC member of staff to rectify the situation
• Stop using a room that becomes unsafe during the booking
• Any concerns or incidents should be flagged to us right away so that they can be logged

Clearing out

• The host must clear down the Space back to its original state immediately after the close of the event
• This means that the floor and walls are clear, the washing up is done, the surfaces are wiped, the rubbish is in bins, the equipment is left neat and undamaged, and the furniture is put away properly.
• Any rubbish must be binned or removed
• Your own belongings/kit/artwork removed from the Space
• It is the responsibility of the host to leave at the agreed time

Alcohol

Sales of alcohol must be within the constraints of our license. You may not sell your own alcohol using our bar facilities.

Cancellation

A non-refundable deposit of 50% total booking cost will be retained if you cancel the event 14 days or less before the booking date.
A non-refundable deposit of 100% total booking cost will be retained if you cancel the event 3 days or less before the booking date.